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Privacy Policy

Welcome to our Fluently project website and thank you for your interest in our project. We are serious about protecting your personal data and we would like to ask you to read the following information about the protection of your data on our website carefully. This privacy notice refers to website visitors, our research partners, and other stakeholders and provides detailed information on how we process personal data.

What Data Do We Collect? Fluently collects the following personal data:

  • First and last name

  • Email addresses

  • Phone numbers

  • Professional affiliation and/or job title

How Do We Collect Your Personal Data?

  • Newsletter Subscription: We require your full name and email address.
  • Email Contact: We need your email address to respond to your queries.
  • Event Registration: We require your name, email address, and phone number for attendance lists and emergency contact.
  • Informed Consent: For participation in our case studies, we will ask for your consent.
  • Special Categories: When hosting an event, we might ask for dietary restrictions to provide suitable options.

How Do We Use Your Data?

  • To communicate with you regarding any questions you may have sent us.

Lawful Basis for Processing Your Personal Data

  • Informed Consent: When you provide us with your personal data via newsletter subscription or registration forms.
  • Legal Obligation: When we must process personal data to meet a legal obligation.
  • Legitimate Interests: For communicating project outcomes and enhancing our research quality.

How Do We Store Your Data?

Fluently, as a consortium, ensures that your data is securely stored within the responsible partner’s premises. Appropriate technical and organizational measures have been taken to protect data. Data is stored on secure, password-protected servers with restricted access and frequently updated security software. Although data transmission cannot be 100% secure, we strive to protect your data to the highest extent.

Do We Share Your Data with Third Parties? 

No. Data will not be shared with entities outside the project consortium.

For How Long Do We Keep Your Personal Data?

As a Horizon Europe funded project, we are obliged to store data for up to 10 years after the end of the project unless an extension is requested by auditors. After this period, and provided no other legitimate reasons arise, we will delete your personal data.

What Are Your Data Protection Rights?

Fluently project ensures you are aware of your data protection rights:

  • Right of Access: Request information about the data we process about you.
  • Right to Erasure: Request that we delete your data under certain conditions.
  • Right to Rectification: Request correction of any incorrect or incomplete data.
  • Right to Restriction of Processing: Request restriction of your data processing under certain conditions.
  • Right to Data Portability: Request your data in a commonly used format and transfer it to another party.
  • Right to Object: Object to the processing of your data under certain conditions.

To exercise any of these rights, please contact us by email: We will respond to your requests within one month.


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Privacy Policies of Other Websites

Our website contains links to other websites. This Privacy Notice does not apply to those websites, and we recommend reviewing their privacy policies.

Changes to Our Privacy Policy

Fluently project reviews its privacy policy regularly and posts any updates on this webpage. This privacy notice was created on 02/05/2024 .

How to Contact Us

For more information or concerns about data processing, please contact us at

We will respond within 30 days.

  • Contact Information: Registered address: Corso Unione Sovietica, 612/21 - 10135 TORINO - Phone: +39 011 358 2147